The Massachusetts Department of Environmental Protection (MassDEP) is rolling out a new on-line data management system for Underground Storage Tank (UST) Registrations and Third-Party Inspections. Beginning August 1, 2015, MassDEP will no longer accept paper UST forms. With the roll-out of this electronic system, MassDEP will also be initiating its Owner Compliance Certification program. In addition to ensuring that third-party inspections are completed, owners will be required to certify compliance through the online system. The letter from Tom DeNormandie, Branch Chief at MassDEP, is copied below, for your convenience.
If you require assistance with third-party inspections or compliance certifications, please contact Christopher Walton at 508.970.0033 ext. 139 or firstname.lastname@example.org.
Dear Class A, A/B and B Operators and Third-Party Inspectors:
Beginning in July, MassDEP is transitioning from the current paper based Underground Storage Tank (UST) Program registration and reporting forms (FP-290, FP-290R and FP-289), to a new online data management system that provides UST system owners and operators a more convenient, electronic way to update facility registration information and submit applicable reporting documents.
The new data management system will be available for user registration by mid-July. MassDEP will notify all Class A, A/B and B operators and third-party inspectors when the data management system is ready for use.
UST Program Reporting Transition Schedule
Effective July 31, 2015, MassDEP will no longer accept FP-290, FP-290R and FP-289 documents for purposes of compliance with UST registration and third-party inspection reporting requirements under 310 CMR 80.00.
Effective August 1, 2015:
All new and updated UST registration submittals shall be made electronically through MassDEP’s new online UST data management system. Registration information may be submitted as a paper document, if accompanied by a hardship request.
All third-party inspection results shall be reported electronically by third-party inspectors using the new Third-Party Inspection (TPI) Report provided through the new online data management system. The third-party inspector will then electronically forward the TPI Report to the UST system owner or operator for signature and submittal to MassDEP.
Compliance with Third-Party Inspection Reporting Requirements To provide UST system owners, operators and third-party inspectors time to register as users in the data management system and become familiar with the system and new Program requirements, TPI Reports due between August 1, 2015 and October 31, 2015 will be allowed up to October 31, 2015 to submit their required TPI Report using the new online data management system.
All TPI Reports for this period received after October 31, 2015 may be subject to enforcement.
Compliance Certification Submittals The Compliance Certification submittal requirement goes into effect November 1, 2015. MassDEP will issue 90-Day Reminder notifications in July to UST system owners and operators with Compliance Certifications due in November 2015.
Data Management System Training for UST Owners, Operators, and Third-Party Inspectors
Third-Party Inspector Online Webinar Training Data management system overview:
Registering as a user
Data management system navigation
Initiating a TPI and “sharing” a TPI Report with a UST system owner or operator.
Webinar Training Dates No pre-registration is required to participate. Further information on webinar call-in number and conferencing service will be emailed to all TPIs prior to date of scheduled training and posted on MassDEP’s UST webpage.
July 15, 1 – 3pm
July 22, 1 – 3pm
July 30, 1 – 3pm
Aug 27, 1 – 3pm
UST System Owners and Operators Training
This is “hands on” training for UST systems owners, operators and staff responsible for preparing and/or submitting UST registration documents, TPI Reports and Compliance Certifications.
Space is limited and available on a first come, first serve basis (system owners and operators with most imminent submittal due dates will receive priority). Additional sessions will be added as demand requires.
To reserve space, please submit your name, company, and preferred date and session to: email@example.com.DateJuly 17, 2015July 21, 2015July 27, 2015July 28, 2015FacilityBristol CCHolyoke CCWorcester State UniversityNorth Shore CCCity/TownFall River, MAHolyoke, MAWorcester, MADanvers, MARoom Capacity28232518Session #110am – Noon10am – Noon10am – Noon10am – NoonSession #21pm – 3pm1pm – 3pm1pm – 3pm1pm – 3pm
Data Management System Training Materials on MassDEP’s Webpage The following materials will be posted on MassDEP’s UST webpage (http://www.mass.gov/eea/agencies/massdep/toxics/ust/) at the time the UST Data Management System goes “live”.
Data Management System User Guide
“What Do You Want To Do” Guide
Required Data Elements of Data Management System
Audio Power Point Presentations
DEP Hotline #
If you have any questions concerning the introduction of the new UST online Data Management System, please email the Program at: firstname.lastname@example.org, or call the MassDEP UST Program Hotline at (617) 556-1035 Ext. 2.
Tom DeNormandie, Branch Chief Massachusetts Department of Environmental Protection Underground Storage Tank/Stage I & II Vapor Recovery Programs One Winter Street – 7th floor Boston, MA 02108 Phone: 617-292-5763 Fax: 617-556-1063